Eight Weeks Before your Wedding Day

• Bride and Groom to hand over all pertinent details, copies of contracts and any necessary instructions leading up to and on the actual day of the wedding. E.g., all vendors, location, bridal party, design layout, guest numbers

• Reach out to all vendors to introduce myself

• Meet all vendors in person, depending on their location

• Have a tentative timeline drawn up and send to vendors and bride and groom

• Continuous email, phone contact throughout

 

Two Weeks Prior to Wedding Day (depending on where you are located)

• Meet with bride and groom to present timeline

• Go over any arrangements the couple has previously made with vendors and update the timeline accordingly

 

One Week Prior to Wedding Day

• Confirm final details and timeline with Bride and Groom

• Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations

 

Rehearsal

• Work with wedding officiator to choreograph wedding ceremony, processional and recessional

• Alert wedding party as to where they need to be the following day, and at what time

 

Pre-Ceremony

At brides “getting dressed” location:

• Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them

• Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

• Coordinate any food deliveries and set up and clear all meals

• Make sure personal flowers, i.e., bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière, flower girl bouquet, and groomsmen boutonnières have arrived

• Make sure photographer arrives on time and has a “must shoot” list

• Ensure that transportation arrives on time and instruct the wedding party as to when to depart for the ceremony

• Maintain Maurine’s Bridal Emergency Kit (just in case) Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day

• Make wedding party aware of any last-minute details

• Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location.

 

Ceremony

• Set up programs and other ceremony items

• Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

• Alert ushers/groomsmen as to when to begin escorting guests to their seats.

• Ensure that ceremony musicians have arrived and direct them where to set up

• Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

• Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

• Communicate with bride and groom so that they know how much time remains before the start of the ceremony

• Handle any emergencies that may arise

• Line up the bridal party for their entrances down the aisle

• Cue ceremony musicians when bridal party is ready to begin the processional

• Gather family and friends for after ceremony photos

 

Prior to Reception

• Greet vendors and instruct them as to where to set up, i.e., wedding band, florist, and caterer

• Arrange escort cards

• Make sure reception flowers/décor is set up according to flower order

• Ensure that lighting, if used is set up correctly and troubleshoot as needed

• Meet with catering staff to confirm the food timeline

• Meet with MC to go over the timeline for announcements; first dance, cake cutting, toasts and parent dances

• Set up guest book and pen, champagne flutes, cake cutting utensils

• Set up table numbers/names and menu cards

• Set up amenities baskets, hand towels, candles, etc. in bathrooms

 

Reception

• Ensure proper flow of cocktail hour food

• Look over dining tables and make sure they are set up properly

• Help guests locate their escort cards and dining tables

• Cue band when the majority of guests have found their tables and bride, and groom and/or bridal party are ready to be introduced

• Cue band, photographer, and videographer when important events take place at reception, i.e., first dance, cake cutting, toasts and parent dances

• Cue best man and father of the bride when they are about to be announced for toasts

• Alert catering staff to pour champagne just before the toasts

• Be aware of timing of catering service and make sure people are served promptly, making sure that, Bride & Groom, along with head tables, are served first.

• Prevent & fix any problems that may arise during your event

• Remain easily accessible through the entire event in case there are any details you would like attended to

• Set up favor table towards the end of the evening

• Pack up gifts/cards, miscellaneous ceremony, and reception items and have them ready to be taken to a family members car at the end of the night.

• No sweeping, mopping, or trash pickup or disposal of any other outside vendors supplies will be done unless discussed before hand. Additional fee's apply.